Office Coordinator (Poznań)

Hi! We are Netguru. We help entrepreneurs and innovators shape the world through beautiful software. We’re looking for people to join our team and build a culture based on trust, taking ownership, and transparency. Introducing innovative solutions and improving our internal processes are the foundation of our development and achievements.

We offer a safe, inclusive, and productive environment for all team members. We respect and want to build on our diversity. We are open to workplace adaptations.

We also help team members develop their skills through internal learning opportunities, R&D projects, and personal growth budgets. Our efforts bring results: Netguru ranks as one of the most desired IT employers, alongside Facebook, SpaceX, and Netflix.

We are looking for an ambitious and experienced Office Coordinator to join our team!

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Joining Netguru as an Office Coordinator means:

  • having the support of your team while being independent in managing your tasks, solving problems, and creating best practices;
  • being a part of a challenging, fast-paced, yet friendly international environment;
  • growing yourself and the people around you – you will give and receive regular feedback in a team of open-minded people;
  • career and personal development opportunities;
  • working on the best equipment – we will provide you with a Macbook and additional accessories for your computer to make your work even more efficient and comfortable.

Your responsibilities:

  • ensuring a great environment for people working in and visiting the office by taking care of the facilities;
  • procuring office supplies and coordinating utility and service suppliers;
  • keeping records of documentation and office equipment;
  • managing the flow of documents;;
  • keeping offices functional and attractive, monitoring the quality of benefits, the technical condition of offices, and coordinating improvements;
  • planning, conducting, and supervising removals or renovation works;
  • being the “go-to” person in case of any issues at the office;
  • coordinating and organizing office events;
  • cooperating with the People Team in organizing events and managing perks. 

We want you to come on board if you:

  • have at least 12 months of experience in coordinating the functioning of an office or in a similar administrative job;
  • have a very good command of written and spoken English (CEFR B2+) and Polish (CEFR C1+);
  • have outstanding communication skills and can build friendly relationships with coworkers and proactively help them in every situation;
  • are highly organized, have a can-do attitude with an ability to prioritize and switch between tasks, as well as react quickly to rapid changes;
  • have experience in processing and archiving documents;
  • can cooperate remotely with your distributed team and manage tasks independently.;
  • have basic knowledge of GDPR and Organisational Safety and Health (OSHA/BHP) regulations;
  • have experience in working on Google Docs and shared files.

It would be even better if you had some experience in:

  • cooperating remotely with coworkers distributed across multiple locations;
  • researching, preparing offer inquiries, and negotiating with suppliers and service providers;
  • introducing new insurance policies;
  • improving the process of archiving documents;
  • inventory and stocktaking;
  • organizing the end-to-end process of removals and opening of new offices.

Perks & Benefits:

  • private health insurance + multisport card;
  • optional life insurance for you and your family;
  • an individual growth budget and an educational plan;
  • free breakfasts and co-financed lunches;
  • Team Retreats and Team Meetups which allow you to spend time and bond with your team-mates.

If you want to read more about why working at Netguru might be your thing, check out our 7 reasons to work at Netguru.

Office Coordinator is a stationary position – you will cooperate with your team remotely, but your presence at the office is required.

PLN 4,600-6,000 gross (UoP)
Deadline: ongoing